Digitize and automate every document process, exactly as you need it
Document collection is rarely a straightforward process. Different profiles, answers or documents require different follow-up steps each time. Many organizations try to manage this manually or with separate tools – resulting in errors, delays and frustration.
With CheckHub, you configure every document process completely digitally and customized, even the most complex workflows.
Smart automation based on input and context
With CheckHub, you build scenarios that automatically adapt to the person or situation:
- Candidate outside the EU? Automatically request visa documents
- Upload of residence card type A? Automatically trigger additional documents
- Does someone answer “yes” to a risk question? Have additional statement signed immediately
- Difference between freelancer, employee or trainee? Show only the relevant forms
Everything happens without manual intervention, and completely digitally.
Dynamic forms & smart portals
Each user gets access to a personal portal – in your house style – in which only the right forms, documents or questionnaires appear. These forms are:
- Dynamically built: fields appear or disappear based on input
- Linkable to actions: such as notifications, eSignature or document requests
- Compatible with logic based on roles, countries, document types or answers
Avoiding duplicate communication and redundant queries, creating a streamlined user experience.
OCR, validation and automatic tracking
Thanks to built-in OCR recognition and document classification, CheckHub knows exactly which document is being uploaded.
You can:
- Automatically retrieve new documents
- Identify errors or missing parts
- Track and follow up on due dates
- Trigger actions for certain types or formats
With automatic reminders, task distribution and checkpoints, everything stays up to date – without you having to worry about it.
From manual follow-up to strategic management
CheckHub is not a standard form tool. It’s a flexible workflow engine that lets you:
- Collect documents flawlessly and consistently
- Fully automate your onboarding or administration
- Ensure compliance and traceability
- Seamlessly integrate everything with your ATS, CRM or HR platform.
Ready to digitize and personalize your document processes?
Discover how CheckHub saves your organization time, errors and frustration – while improving the experience for your employees or customers.
