How Employment Agencies Can Save Tons of Time and Money Using OCR.

Employment agencies work with a lot of data. Much of this data is used repeatedly, and typing the exact same data over and over again is not only time-consuming but can become incredibly monotonous. Therefore, utilizing smart data capture technology, such as CheckHub’s OCR software, can be a lifesaver when it comes to an employment agency’s day-to-day data processing.

OCR stands for Optical Character Recognition, and it is an absolute lifesaver when it comes to utilizing documents and filling out forms. OCR software can recognize information within documents and save that information, which can then be used later to expedite filling out forms, sending emails, etc. For instance…

One of the tasks that an employment agency completes daily is the filling out and submittal of employment applications or job requests on behalf of its temporary workers. The amount they must fill out depends on how many “temps” they have registered at a given time, multiplied by the number of employment applications. So, if there are 100 temps and 100 job applications, that’s 10,000 forms to be filled out. Completing that number of forms and submitting them manually is likely to fill most of those positions by the time the companies receive the pertinent information. But, when utilizing OCR technology, this process can be automated and completed exceptionally quickly. The software can scan a temporary staffer’s information by recognizing static terms such as Date of Birth, Work Experience, Salary Requirements, etc. Then, it will save this data for use later. When a job request or application comes into the firm, the software can then pull this saved data, enter it into the areas on the form that match the correct keywords, and submit it back to the hiring firm. it can do this…automatically. What once was a laborious, monotonous task is now an automated computer-controlled process.

OCR is just one of the many ways that CheckHub can help automate an employment agency’s daily activities. Employing “smart” computer technology to get the job done right and quickly can save time, money, and stress!