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Customer Story

A time saving of 60% and a complete digital archive for ASAP HR Group

Presentation of the client

ASAP HR Group is a recruitment group active in Belgium, specialized in temporary staffing.

At the beginning of 2021, the company became one of the first organizations to adopt the PratoFlex – CheckHub integration. Their goal was to digitize document collection, improve the quality of candidate files and reduce the administrative workload for consultants.

The challenge

Before implementing the PratoFlex – CheckHub integration, document collection relied on a largely manual process.

Consultants had to:

  • Print forms
  • Complete them with candidates
  • Scan the documents
  • Send them by email
  • Manually store them in PratoFlex

On average, this process took around 10 minutes per document, involving constant back-and-forth between printers and scanners.

In addition, ASAP HR requested many other documents from temporary workers, such as certificates, ID documents, driver’s licenses and various attestations. The same manual process applied to these documents, without real control over their validity, readability or compliance.

The absence of consistent naming conventions also made document storage and retrieval difficult.

ASAP HR therefore needed a solution that would save time, ensure complete and compliant candidate files, and structure its digital archive.

The CheckHub solution

The integration of CheckHub with PratoFlex automated the collection and validation of documents.

Today:

  • Consultants work directly from PratoFlex
  • The only manual step is selecting the required documents
  • The rest of the workflow is fully automated
  • Documents are automatically stored with the correct names in the appropriate folders

A key element of the solution is the automatic validation of documents. Certificates, driver’s licenses and identity cards are verified to ensure they are correct, valid and readable.

Results obtained

Thanks to the PratoFlex – CheckHub integration:

  • 60% time savings during candidate registrations
  • A fully automated document workflow
  • Complete candidate files and a structured digital archive
  • Significant improvement in data quality and compliance
  • Improved user experience for both consultants and temporary workers

Consultants were immediately relieved from the administrative burden of handling documents. They can now spend more time on matching and placing candidates, directly contributing to client satisfaction.

ASAP HR also highlights the speed and accessibility of CheckHub’s support, with responses typically provided the same day when adjustments are needed.