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Customer Story

How Adie streamlined its HR exchanges and secured document collection with CheckHub

For HR managers, it’s a revolution. The fact that it’s employees who are filing their documents directly rather than HR managers doing all the paperwork themselves changes everything. That changes everything.
Naima Ait Mouh, Payroll and Personnel Administration Manager

Client presentation

  • Company name: Adie (Association pour le droit à l’initiative économique)
  • Business sector: Civic and social organisation
  • Location: Paris, France
  • Size: Approximately 1,000 employees

Adie is a major French association that has been promoting the idea that anyone can be an entrepreneur for 35 years. It finances and supports entrepreneurs to build a more inclusive economy. A public company, it is co-financed by the European Union.

The context: an administrative HR overload

Adie was facing several major challenges related to HR document management:

  • Overload of emails to the payroll department, with numerous documents attached.
  • Slow processing: the payroll department was drowning in hundreds of emails, causing delays.
  • Non-compliance with RGPD: confidential documents were exchanged by email, with no secure channel.

These constraints were causing a great deal of frustration among HR teams, who were wasting precious time :

  • Repeating manual actions,
  • Converting files,
  • Renaming and uploading documents to the internal Google Drive.

The lack of automation was lengthening processing times and impacting both operational efficiency and the well-being of HR teams.

The CheckHub Solution

Adie tested several tools in different departments before adopting CheckHub, which naturally emerged as the solution that was the most fluid and easiest to integrate.

Dolly Haddad, IT Projects Manager:“CheckHub was adopted very quickly by users. Despite a public that is sometimes not very comfortable with digital tools, the solution proved to be obvious.

Naima Ait Mouf, Payroll and Personnel Administration Manager:“The simplified collection of documents, particularly for sick leave, was a real plus. The automated file nomenclature also saves a considerable amount of time.”

Concrete results

One of the most transformative use cases concerns the management of transport allowances. Before CheckHub :

  • It took a month to compile all the supporting documents (for the purchase of travel tickets, insurance certificates, petrol costs, etc).
  • HR had to print out each document and carry out a manual check.

Now :

  • Collection is completed in a week.
  • Employees submit their documents themselves, relieving HR of time-consuming tasks.

Time savings of up to 75% on certain procedures.

Conclusion

By choosing CheckHub, Adie has :

  • Reduced administrative overload,
  • Improved security and RGPD compliance,
  • Improved the experience of its HR teams.