On-site identity verification: how to ensure a person’s identity in the field
Identity verification is now a key step in many onboarding processes.
However, in some cases, identity verification carried out during onboarding is not enough to guarantee that the same person is actually present on site.
In sectors such as temporary staffing, companies face a specific risk: identity substitution.
How can you ensure that the person showing up at the workplace is the one who was verified during onboarding?
In this article, we explain what on-site identity verification is, why it is essential, and how to implement it effectively.
What is on-site identity verification?
On-site identity verification consists of confirming a person’s identity directly at their workplace or assignment location.
It usually takes place after an initial verification carried out during registration or onboarding.
The goal is to ensure that the person present matches the identity previously validated.
Why verify identity on site?
Prevent identity substitution
Identity substitution is a relatively common type of fraud in certain sectors.
It occurs when one person completes the registration and administrative checks, but another person shows up to carry out the assignment.
This type of fraud can be difficult to detect if no checks are performed upon arrival on site.
Reducing legal and financial risks
Poor identity verification can lead to significant consequences for businesses, from a legal, financial, and operational perspective.
In cases of identity fraud in France, penalties can be substantial:
- €30,000 fine per individual for identity violations
- criminal liability for executives
- risk of reclassification by URSSAF for undeclared work
- exclusion from public or private contracts
These risks are even greater as they apply to each individual concerned: they can therefore quickly accumulate when multiple individuals are involved.
How does on-site identity verification work?
On-site identity verification generally relies on a simple and fast process.
1. Initial verification
The person’s identity is verified beforehand during onboarding (document + biometrics).
2. Arrival on site
The person arrives at their workplace or assignment location.
3. On-site verification
A new verification is carried out using a biometric check, for example by taking a selfie.
4. Data comparison
The system compares the data with what was recorded during onboarding to confirm the identity.
On-site identity verification: an essential complement
On-site identity verification does not replace identity verification carried out during onboarding.
It complements it by ensuring that the person present on site matches the identity previously verified, thereby providing an additional layer of security.
In high-risk environments, it becomes an essential component for securing processes and reducing fraud.
How does on-site identity verification work with CheckHub?
To address the challenges of identity verification, CheckHub has developed CheckHub Pass, a simple and fast solution to confirm a person’s identity directly in the field.
The process is designed to be smooth while ensuring a high level of security.
1. Scan a QR code upon arrival on site
When arriving at the assignment location, the candidate scans a dedicated QR code.
2. Secure login
The candidate logs in within seconds using their email address.
3. Selfie verification
The candidate takes a selfie directly from their smartphone.
A biometric verification with liveness detection is performed to ensure that the person is real and physically present at the time of the check.
The captured image is then compared with the photo on the identity document provided during onboarding, in order to confirm that it is the same person.
4. Identity confirmation
If the match is validated, the candidate’s identity is confirmed.
This step ensures that the person present on site is indeed the one who was previously verified.
Identity validation is time-limited and can be configured according to the company’s needs.
5. Access to useful information
Once the identity is validated, certain information can be displayed, such as:
- contract duration
- assignment details
- on-site manager contact
The candidate can quickly prove their identity and access the necessary information.
Why use CheckHub Pass?
CheckHub Pass allows you to:
✔ Reduce the risk of identity substitution
✔ Verify identity directly on site in just a few seconds
✔ Automate checks and improve traceability
✔ Simplify the onboarding experience on the ground
Want to secure your teams’ identity on site?
Discover CheckHub Pass, a simple and fast solution that confirms a person’s identity directly in the field.