Seamless File Collection Experience

Navigating the demands of modern businesses and complex tasks like hiring processes, legal case preparations, real estate presales can often be a hassle. Document collection, in particular, can be daunting, time-consuming, and marred with inefficiencies. Recognizing these challenges, we have developed a unique feature to address this issue – “File Collection”.

Key Features

No App Needed

In this age of mobility, it’s essential for any digital solution to be mobile-first. Our File Collection feature is designed keeping this in mind. But what sets us apart is that you can use our services without having to install any apps. Collect files from any mobile device instantly and efficiently.

Unique Secured Link

Your users’ experience is of utmost importance to us. That’s why our File Collection feature eliminates the need for lengthy registrations. We provide you with a secure, unique access link per individual. Just provide them the link, and start collecting documents.

Flexibility with Files

Every business process requires different kinds of documents – single-page, recto-verso, or multi-page documents. Our File Collection feature is designed to handle all these variations, giving you the flexibility to collect one or multiple files per document type and name it as you want.

Unlock the Full Potential

Unlock the full potential of File Collection by combining it with our other powerful features to create an integrated, seamless document collection experience:

  • Data Extraction: Once you’ve collected official documents using File Collection, you can leverage our Data Extraction feature to accurately and effortlessly extract data. This combination not only saves time but also guarantees quality by eliminating manual data entry errors. Read more

  • Validation: Pair File Collection with our Validation feature to automatically reject invalid files based on customizable rules such as document expiration, holder’s details, and more. This ensures that you only receive valid files, further improving the efficiency and effectiveness of your processes. Read more

  • Communication: Enhance your document collection process with our notification and reminder feature per e-mail and SMS. Plan and automate communication when you start collecting files, send timely reminders to your customers about pending processes, and keep everyone in the loop. This proactive approach helps streamline operations and improves customer engagement. Read more


To take the step towards paperless work as an HR service, a tool for signing contracts was indispensable. But Checkhub does more. All documents that need to be read, signed, or delivered during the onboarding process are provided to the future employee with just a few mouse clicks. We are finally entering the 21st century. Instead of getting lost in masses of paper, we can now establish a digital workflow that culminates in a digital dossier. New colleagues can now manage all the paperwork associated with their recruitment from home using their smartphones. Signing a contract has never been easier.

« Within a few clicks, we were able to compile our employees’ intentions to participate in the strike and gather their scheduled working hours for the day of the strike. This proved to be a valuable time-saving measure in managing understaffing and allowed us to reach all staff, whether they were present or absent. »

Arnaud Kamp, HR Director at Clinics of Europe

« With more than 1 million documents a year, we can state that document management is a business-critical process for our organization. Thanks to CheckHub we were able to achieve tremendous results in terms of cost- and timesaving. The timesaving is equal to 50% a year or from 0.5 to 2 hours spent per consultant per week . More time, less spend, cost and human error. An excellent result. »

Petra Arys, Business Excellence at Randstad

« We have to say that thanks to the integration of CheckHub in PratoFlex, even over this relatively short period of time, we have seen a very positive evolution. Where we used to waste a lot of time or even forget to follow up on the files, it is now a process that runs automatically and requires little or no manual intervention. In addition to the time savings, it is also much easier for a temporary worker to be able to do this at home via smartphone or computer and they can upload or complete all documents in the same movement. »

Jela Desfossés, HQ Manager Job Talent


Wilt u meer weten over hoe CheckHub een revolutie teweeg kan brengen in de manier waarop uw team werkt? Bent u op zoek naar een oplossing voor grote volumes verwerkte documenten en een aanbod op maat om de voordelen voor uw organisatie te maximaliseren? Neem contact met ons op voor een offerte voor het Enterprise-pakket.