Supercharging Document Validation

With the fast pace of business today, the accuracy and validity of documents can make or break your success. In complex processes such as hiring, legal case preparation, or real estate transactions, every document must be flawless and up-to-date. And with the flood of paperwork required for these processes, manual checking simply isn’t an option. It’s slow, prone to human error, and frankly, inefficient.

What is Validation

Validation is an advanced document verification feature, powered by custom rule-based algorithms. It’s designed to ensure that your business processes run smoothly, with all necessary documentation in line and on point. With the Validation feature, you set custom rules to determine if a document meets your exact requirements. Whether it’s checking the country of origin, validity, or contract references, you have the power to tailor the criteria to your needs.

Key Features

Custom Rules

With the ability to configure custom rules, you control what constitutes a valid document. Tailor your checks to match specific conditions such as country origin, validity, and contract reference. The result? You ensure that every document aligns with your precise business needs.

Validation Level

Validation is a team effort. With our Manual score feature, you can set a Control Group of users with limited rights to double-check documents. This allows your team to collaborate effectively while maintaining control and security.

Control Group

Create your own dashboards of end-users and documents in order for your Control Group of users to check validated or rejected documents. Or add a document pending option to allow manual validation for certain categories of documents.

Unlock the Full Potential

Our Validation feature is not just a standalone solution. When combined with the other features of our tool, it can significantly streamline your document handling processes, creating a more efficient workflow.

  • Data Extraction: Validation works hand in hand with our Data Extraction feature, making the document verification process even more accurate. By extracting data from uploaded documents, our system can easily apply your custom validation rules, ensuring that each document complies with the set criteria. This intelligent synergy reduces potential errors and boosts overall efficiency. Read more

  • Collaboration: By complementing Validation with our Collaboration feature, you create a more efficient, targeted workflow. Set up groups of users with defined rights, allowing them to focus on their specific tasks such as controlling documents or electronic signing. This collaborative approach, backed by our sophisticated validation technology, optimizes the document management process and ensures seamless team coordination. Read more

  • Automation: When Validation is paired with our Automation feature, you truly take your document management to the next level. Automate processes based on document type: valid documents are sent to external systems and trigger internal workflows, while non-compliant documents notify your designated Control Cell. This seamless interaction reduces manual work, accelerates your processes, and keeps your team informed at all times. Read more


To take the step towards paperless work as an HR service, a tool for signing contracts was indispensable. But Checkhub does more. All documents that need to be read, signed, or delivered during the onboarding process are provided to the future employee with just a few mouse clicks. We are finally entering the 21st century. Instead of getting lost in masses of paper, we can now establish a digital workflow that culminates in a digital dossier. New colleagues can now manage all the paperwork associated with their recruitment from home using their smartphones. Signing a contract has never been easier.

« Within a few clicks, we were able to compile our employees’ intentions to participate in the strike and gather their scheduled working hours for the day of the strike. This proved to be a valuable time-saving measure in managing understaffing and allowed us to reach all staff, whether they were present or absent. »

Arnaud Kamp, HR Director at Clinics of Europe

« With more than 1 million documents a year, we can state that document management is a business-critical process for our organization. Thanks to CheckHub we were able to achieve tremendous results in terms of cost- and timesaving. The timesaving is equal to 50% a year or from 0.5 to 2 hours spent per consultant per week . More time, less spend, cost and human error. An excellent result. »

Petra Arys, Business Excellence at Randstad

« We have to say that thanks to the integration of CheckHub in PratoFlex, even over this relatively short period of time, we have seen a very positive evolution. Where we used to waste a lot of time or even forget to follow up on the files, it is now a process that runs automatically and requires little or no manual intervention. In addition to the time savings, it is also much easier for a temporary worker to be able to do this at home via smartphone or computer and they can upload or complete all documents in the same movement. »

Jela Desfossés, HQ Manager Job Talent


Wilt u meer weten over hoe CheckHub een revolutie teweeg kan brengen in de manier waarop uw team werkt? Bent u op zoek naar een oplossing voor grote volumes verwerkte documenten en een aanbod op maat om de voordelen voor uw organisatie te maximaliseren? Neem contact met ons op voor een offerte voor het Enterprise-pakket.